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A formal email has a very explicate structure with a definite salutation the opening part of the email signature section opening sentence and body. Choose the topic for this message and stay on that topic when drafting it. A More Formal Email Learnenglish Teens British Council How to Write Request Email. How to write a formal email . Keep away from abbreviations contractions. Also language is used differently in a formal email than in a casual email. For example I am writing to inquire whether you will be offering your Introduction to Herpetology course this spring. Follow these five simple steps to make sure your English emails are perfectly professional. Formal emails require Formal English writing. Check the best email greetings to use and the ones to avoid. This means including complete sentences conjunctions and transition words. For most of us email is the most common form of business communication so its important to get it right. Punctuation paragraph form